Business Operations Administrator

Company: ServiceMaster
Location: Hendersonville
Posted on: January 20, 2023

Job Description:

Job DescriptionBenefitsMedical Insurance, dental Insurance, vision Insurance, life/AD&D Insurance, colonial Benefits, HSA benefit, 401k benefit plus employer match, paid time off , paid holidays

Position OverviewSuccessful candidates will have experience in an office setting. Position assists the business owners, management team, and other team members with a variety of tasks including processing invoices, collecting payments, customer service follow up, answering phones, using multiple types of software, and interfacing with customers & suppliers. Experience with Microsoft Office are a must. Prefer strong writing, commuincating, and problem-solving skills. Job Responsibilities

• Customer relations
  • Responsible for the intake of new incoming job information, ensuring a positive first impression experience
  • Obtain available information from customer or insurance company upon initial call
  • Enter customer information into customer relationship and job management system
  • Data mangement
    • Audit organizing/data collecting
    • Data entry, job tracking, and upkeep of Restore 365, Quickbooks, and paper files
    • Office administration
      • Place orders to replenish consumables
      • Complete test requests as needed
      • Assist with employee celebrations
      • Oversee, manage, and send DocuSign contracts
      • Accounts receivable/Accounts payable
        • Enter payables in Quickbooks and sync to each job
        • Monthly bills
        • Managing receipts of charges
        • Writing checks
        • Monthly royalties
        • Financial transactions
          • Billing customers & subcontractors
          • Invoicing & collections
            • Creating estimates/invoices
            • Follow up to ensure timely payments of receivablesSchedule:
              • 8:00 AM to 4:30 PM
              • Monday to Friday
              • Weekend availabilityJob Requirements
                • High school diploma/GED required
                • Experience and skill with Microsoft© Office application (Word, Outlook, PowerPoint, and Excel) required
                • Experience in QuickBooks, Xactimate, Restore 365 preferred but not required
                • Experience with insurance claims but not required
                • Verbal and written communication skills
                • Dependable and adaptable to operate within a fast-paced work environment
                • Excellent multitasking skills & organizational skills This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to The ServiceMaster Company, LLC.

Keywords: ServiceMaster, Hendersonville , Business Operations Administrator, Other , Hendersonville, Tennessee